Interested in helping? Read about what you're interested in and then read the note at the bottom of the page. |
ConCom Job Descriptions |
last update: 20 Nov 2008 |
| Ad Sales | finds appropriate business to advertise in various event publication; accepts ad copy any payment; turns payment(s) over to Treasurer for deposit; works with all publication Heads. |
| Assist. Chair | assist Chair; be able to step in if Chair is unable to perform any duties for whatever reason; maintain awareness of committee's and Chair's activities; maintain business meeting agenda; run business meetings. |
| Chair | overall direction; administrative co-ordination; maintain awareness of concom job descriptions, department heads, concom activities; keep Assistant Chair informed of activity; delegate. |
| Daily 'Zine | published daily onsite during convention; includes additions/deletions/changes to classes/events; room parties; notices; possibly ads. |
| Dance | arrange for music (dj?, live?), decorations/lights, dance floor; set hours. |
| Dealers Room | decide room map; contact vendors; jury for appropriateness; send/receive apps & fees; obtain tables & chairs; have extra dollies available for pack-in/out. |
| Exhibits | decide room map(s); contact exhibitors; jury for appropriateness; send/receive apps & bios; obtain panels, tables, cases, electricity, etc.; arrange for shipping in/out. |
| Green Room | hold instructor reg packets for on-site pick-up; maintain room (with refreshments) for instructor bolt-hole. |
| Group Tables | decide area map; contact fan & re-enactment groups; send, receive apps; arrange for tables, chairs, electrical, etc. needs; be contact point. |
| Hall Costume Awards | arrange for ribbons (co-ord with Ribbons) or other spiff token. Have distribution staff! |
| Hospitality | set menu and serving schedule; get Food Handler's Card; buy, prepare food & drink; keep all food prep and food service areas clean/neat, keep entire suite clean. Have staff! |
| listadmin | be familiar w/Yahoo (usage of calendars, files areas, Yahoo IDs, etc.); keep threads on-topic; maintain user lists and settings and group settings; timely updates to grouparea homepage(s) to keep in line with event goals and official website; write/maintain online files for auto-send on subscribe, unsubscribe, etc.; run polls as recommended by ConCom on appropriate list (suggest polls?); help users. |
| Office | "Con Central" on site. Also info booth; message center; on-site event-needs printing |
| Opening Ceremonies | write a spiff welcome message to attendees noting any special guests (humor is good); arrange (co-ord with Dance) for Social & Dance that follow. |
| Party Maeven | coordinates needs of party-hosts regarding rooms, set-up, clean-up, etc. |
| Pocket Program | publishes schedule of events given to attendees at Reg/Pre-reg Pick-up (works with Track Coordinators) |
| Progress Reports | publishes event updates that interest/concern attendees (probably in email or passworded webpage); gets reports from various Heads and minutes. |
| Publications | assembly, editing, printing, and distribution of Progress Reports and of other paper publications (Program Book, Pocket Program, quartersheets, business cards, flyers, posters, etc.); sell ad space in PB, maintain hardcopy archive of all published items. Coordinates/arranges for non-print publicity - PSAs on TV and radio, etc. Is team effort! |
| Registration | Pre-Reg - collect & record membership fees and send them on to Treasurer; maintain membership database; get database updates to whatever departments need them; get PR to new members; get PR updates to existing members; arrange for completed badges (layout & artwork?). On-site Reg - Membership sales; distribution of Membership packets; Pre-Reg pick-up. |
| Ribbons | arranges for art, print & purchase of staff and instructor ribbons; arranges distribution. |
| Saturday Night Masquerade | plan room and stage layout; set presentations times and categories; arrange for entrants' needs; arrange for winners' prezzies; make sure winners list gets in Sunday 'zine. Co-ord with Dance for room change-over. |
| Secretary | handle legal paperwork (state and federal filings, etc.); maintain non-profit paperwork; manage correspondence; take meeting minutes and publish to concom list; maintain PO Box. |
| Security | at event - keep things peaceful in a diplomatic way; peacebonding as needed; possibly arrange for radios used by Security team |
| Signage | make and post all on-site signs for con events, classes, static-event rooms, etc.; also make & post all sign updates. |
| Site Liaison | arrange site tours; negotiate contract for best deal; handle all site-related needs and disputes. |
| Tech | arrange for electrical/electronic equipment for various events, overseeing coordination of all other departments' needs |
| Track Coordinators | contact instructors/panel members; develop room/time use schedule & class titles; arrange for whiteboards, AV aids, etc., as needed. Coordinate with each other for resource use. |
| Treasurer | maintain financial books and accounts; make required (usually monthly) reports to concom meeting; handle income and outgo; encourage wise use of funds; handle all bank business. Set up and maintain PayPal account. Suggest extraneous fundraising. Help w/department budgets. (Unless otherwise appointed, first deputy is Secretary followed by Chair.) |
| T-Shirts | arrange for annual commemorative t-shirt - art, print, sales. |
| Video | make arrangements for technical/hardware needs; assemble appropriate viewing list; acquire videos (from "Shakespeare in Love" to "Barbarella") |
| Volunteers | keep track of who needs help where and with what; send help as needed. (before, during, & after convention) |
| webadmin | timely updates to webpage including needed expansions, additions or deletions; maintain domain name. Explore and crosslink w/other like-minded sites and webrings. Paypal assistance. |
| at-large | stay aware of everything; catch whatever starts to fall through cracks and hand it off to appropriate person. |